Annual Fixtures
Annual Fixtures are events that are part of the constitution. We are committed to these events. Any changes to the constitution are typically raised at the AGM.
ANTIQUES FAIR
2025
23rd February
30th March
27th April
25th May
29th June
27th Sept
26th Oct
23rd Nov
OTHER ANNUAL FIXTURES
2025
Choir Concert 14th - 15th March
Art Group Show 2nd - 3rd May
Flower Show 30th August
Art Exhibition 4th - 7th September
East Linton District Community Association AGM tbc
Hall Booking Process for Annual Fixtures
Booking Requests
Advance Request: Initial block booking dates must be submitted at the Annual General Meeting (AGM) to secure your desired time slots. Please include specific details such as the setup start date, event date(s), and takedown completion date are in the notes.
Holding Fee: A daily holding fee will be applied from the start of the setup period until the takedown is complete. see Pricing
Booking Approval
Initial Approval: Once a booking request is added by the bookings officer role via Hallmaster, it will be reviewed to ensure no scheduling conflicts. Upon approval, the group will be informed of the daily holding fee and the estimated total cost.
Calendar and Payment Tracking
Centralised Calendar: We maintain a shared online calendar within Hallmaster to track all hall bookings. This calendar is accessible to East Linton Hall committee members and User Group contact to ensure transparency and prevent scheduling conflicts.
Pre-Event Reporting
Actual Hours Submission: 24hrs before the event, groups are required to submit the actual hours to EastLintonHall@gmail.com
Fee Reconciliation: We will reconcile the actual usage with the initial booking
.
Invoicing and Payment Collection
Invoice Generation: After reconciling the hours used, an invoice will be generated detailing the holding fees* and any other applicable charges. Payments can be made through the options provided in the Hallmaster system.
* Holding fees apply for every day that the venue is not bookable by anyone else in the community, for instance, tables, chairs, stage or cabling are set up.
Drama Group
Last week in January (Panto)
Main Hall: Thursday to Sunday of following week. 10 - 11 days
Small Hall: Wednesday evening and Thursday pm. to Sunday evening.
East Linton Community Choir (Annual Concert)
Main Hall and Small Hall:
Second last or last Friday and Saturday of March depending on how the antiques fair falls.
Gala Committee
Third week in June
Main Hall: Monday to Thursday 6pm onwards.
Flower Show
Last Friday and Saturday in August
Main Hall both days, Small Hall Saturday only.
Art Group Exhibition
Last weekend in April. Main Hall Friday through Monday.
Annual Art Exhibition
First Monday in September to Sunday Main Hall
AGM
Last Thursday in October
Small Hall 8 p.m. onwards.
Antiques Fair
Last Sunday of each month except July, August, December and January.