Annual Fixtures

Annual Fixtures are events that are part of the constitution. We are committed to these events. Any changes to the constitution are typically raised at the AGM.

Hall Booking Process for Annual Fixtures

Booking Requests

Advance Request: Initial block booking dates must be submitted at the Annual General Meeting (AGM) to secure your desired time slots. Please include specific details such as the setup start date, event date(s), and takedown completion date are in the notes.

Holding Fee: A daily holding fee will be applied from the start of the setup period until the takedown is complete. see Pricing 

Booking Approval

Initial Approval: Once a booking request is added by the bookings officer role via Hallmaster, it will be reviewed to ensure no scheduling conflicts. Upon approval, the group will be informed of the daily holding fee and the estimated total cost.

Calendar and Payment Tracking

Centralised Calendar: We maintain a shared online calendar within Hallmaster to track all hall bookings. This calendar is accessible to East Linton Hall committee members and User Group contact to ensure transparency and prevent scheduling conflicts.

Pre-Event Reporting

Actual Hours Submission: 24hrs before the event, groups are required to submit the actual hours to EastLintonHall@gmail.com

Fee Reconciliation: We will reconcile the actual usage with the initial booking

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Invoicing and Payment Collection

Invoice Generation: After reconciling the hours used, an invoice will be generated detailing the holding fees* and any other applicable charges. Payments can be made through the options provided in the Hallmaster system.

* Holding fees apply for every day that the venue is not bookable by anyone else in the community, for instance, tables, chairs, stage or cabling are set up.

Drama Group

Last week in January (Panto)

Main Hall: Thursday to Sunday of following week. 10 - 11 days

Small Hall: Wednesday evening and Thursday pm. to Sunday evening.

 East Linton Community Choir (Annual Concert)

Main Hall and Small Hall:

Second last or last Friday and Saturday of March depending on how the antiques fair falls.

Gala Committee

Third week in June

Main Hall: Monday to Thursday 6pm onwards.

 Flower Show

Last Friday and Saturday in August

Main Hall both days, Small Hall Saturday only.

 Art Group Exhibition

Last weekend in April. Main Hall Friday through Monday.

Annual Art Exhibition

First Monday in September to Sunday  Main Hall 

 AGM

Last Thursday in October

Small Hall 8 p.m. onwards.

 Antiques Fair

Last Sunday of each month except July, August, December and January.